Schedule with Ease
Schedule meetings faster and forget the back-and-forth messages. Your calendar stays full, and you stay productive.
- Let prospects book a meeting time that works for both of you.
- Send booking links or embed calendars on your sites.
- Syncs with Google Calendar and Office 365 Calendar.
- Personalize your booking page with your branding.
Meeting Scheduling Made Simple
Don’t get stuck in back-and-forth conversations trying to find a time that works for everyone. With TXF Calendars, prospects can automatically book a meeting with you or multiple people in your company.
TXF Calendars work with the apps your team already uses and are connected to your TXF contacts database. Every time a prospect books a meeting, your database grows and stays in sync. Start booking more appointments with less hassle and focus on what matters most.
Simplify Scheduling and Increase Bookings
Empower prospects to book meetings directly, saving you hours of unnecessary communication. TXF Calendars sync with your Google or Office 365 calendar, keeping your availability up-to-date. You can customize meeting durations, set your availability, and manage your time effectively.
Share your personalized booking page via a link, making it easy for prospects to schedule with you. With embeddable widgets, you can also add your calendar to your website—no coding required. Integration with popular calendars ensures a seamless experience for both you and your prospects.
Offer Flexible Team Scheduling
Allow prospects to schedule time with multiple people using group meeting links, or use a round-robin link so they can meet with the team member whose schedule works best. As prospects schedule meetings, they’re automatically added to your TXF contacts database, keeping everything organized.
Efficiently manage resources like meeting rooms or equipment, and assign team members to specific services. This makes it easy for prospects to book the right service with the right person.
Enhance Booking with the Service Menu
Offer prospects a centralized Service Menu—it's like an ecommerce store for your services. Prospects can:
- Browse and select multiple services, adding them to their booking cart.
- Schedule appointments for themselves or others, making group bookings effortless.
- View categorized services, navigating through offerings like "Consulting" or "Training."
- Select their preferred team member when booking a service.
- Pay upfront during the booking process using Stripe or PayPal.
With the Service Menu, prospects can book multiple services and pay upfront, simplifying the booking and payment process—just like an online shopping experience tailored for your services.
Automate Your Scheduling Process
When you have high quotas to hit, managing your prospects can feel overwhelming. Automate appointment scheduling to free up more time to close deals. Send prospects your booking link so they can book directly on your available calendar at their convenience.
Automate follow-ups and reminders to reduce no-shows, and use automated sequences to trigger emails or text messages ( like WhatsApp & SMS ) when someone schedules a meeting. And automatically add contacts to workflows to automate your sales pipeline and boost productivity.
Leverage TXF's built in calendar analytics and reporting and uncover insights like most booked days, team members, no-shows and combine it with other sales data to enhance your sales processes.
Related Resources
Frequently asked questions
A meeting scheduler is software that facilitates scheduling meetings easily and quickly. Instead of exchanging messages to find a suitable time, you provide a link where prospects can see your availability and book directly. This streamlines the process, saves time, and reduces hassle.
Popular features include:
- Embeddable Calendar Widget: You can easily include your calendar on external site pages.
- Direct Links for Sharing: Share your scheduling link effortlessly.
- Integration with Popular Calendars: Works seamlessly with Gmail, G Suite, Outlook, Office 365, and Exchange.
- Automated Sequences: Trigger emails or messages as soon as someone schedules a meeting.
- Group Meeting Links: Facilitate larger group meetings with ease.
- Service Menu: Offer a centralized page for prospects to book multiple services—like an ecommerce store for your services.
- Payment Integration with Stripe or PayPal: Accept payments upfront during the booking process.
- Customization with Branding and Custom URLs: Personalize your booking page to reflect your brand.
- Email Templates: Use predefined email templates for consistent communication.
- Meeting Notes: Add and share notes for meetings to keep everyone informed.
- Mobile App Notifications: Receive notifications via the mobile app or email to stay updated on new bookings.
- Admin Management: Easily manage users, roles, and permissions with our centralized admin tools.
When someone visits your meeting link, the available times on the link will appear in their unique time zone.
Yes, you can customize the meeting length, and you can have multiple meeting lengths. You can also set your desired bookable time range in your meetings link settings so meetings can only be booked during certain times.
When you set up the meetings tool, you connect your calendar to TXF. When a prospect is on your meetings page, they'll see all open slots on your calendar that are marked as free. If you have events on your calendar that are set to busy, they will not show as a bookable time.
Yes, it integrates with:
- Calendars: Gmail, G Suite, Outlook, Office 365, and Exchange.
- TXF Smart CRM: Keep your contacts and meetings organized within the TXF platform.
- TXF Commerce Software: Accept payments during the booking process via Stripe or PayPal.
- Email Marketing Tools: Automate email sequences and follow-ups.
- Video Conferencing Platforms: Integrate with Zoom, Microsoft Teams, and Google Meet.
- Marketing and Analytics Tools: Connect with your favorite marketing automation and analytics platforms.
- Mobile Apps: Manage scheduling on the go with our iOS and Android apps.
- Admin Management Tools: Control user permissions and roles to manage your team effectively.
Setup is quick and straightforward—associate your calendar and personalize your booking page in minutes. Setting up the Service Menu and integrating payments takes under 15 minutes.
While Google Calendar is a powerful tool for personal scheduling, TXF Calendars offers a suite of features specifically designed to enhance business productivity and streamline client interactions. Here's why TXF Calendars might be a better fit for your business needs:
a. Automated Scheduling with Clients and Prospects
- Booking Links: With TXF Calendars, you can provide prospects with a booking link that displays your real-time availability. This eliminates the need for back-and-forth emails to schedule meetings.
- Embeddable Calendar: Embed your booking calendar directly on your website, making it easy for visitors to schedule appointments without leaving your site.
b. Team Scheduling and Round-Robin Assignments
- Group Meetings: Allow prospects to schedule meetings with multiple team members simultaneously.
- Round-Robin Scheduling: Distribute meetings evenly among team members based on availability, ensuring a fair workload and quick response times.
c. Integrated Service Menu and Payment Processing
- Service Menu: Offer a centralized page where prospects can select and book multiple services, similar to an ecommerce experience.
- Payment Integration: Collect payments upfront during the booking process using Stripe or PayPal, streamlining your sales process.
d. CRM Integration
- TXF Smart CRM: Automatically add new contacts to your CRM when meetings are booked, keeping your database up-to-date without manual entry.
- Data Synchronization: Keep track of all interactions and meetings within your CRM for better relationship management.
e. Automation and Workflow Efficiency
- Automated Reminders and Follow-ups: Reduce no-shows with automatic email or SMS reminders.
- Email Sequences: Trigger personalized emails when a meeting is scheduled, enhancing communication and engagement.
f. Customization and Branding
- Personalized Booking Pages: Customize your booking page with your branding, colors, and custom URLs to provide a consistent brand experience.
- Email Templates: Use branded email templates for consistent and professional communication.
g. Resource Management
- Manage Resources: Efficiently schedule and allocate resources like meeting rooms or equipment alongside your meetings.
h. Advanced Admin and Security Features
- Admin Management: Control user permissions, roles, and access levels within your team.
- Data Security: Benefit from enterprise-grade security features to protect your data and comply with industry regulations.
i. Mobile App and Notifications
- Mobile Access: Use TXF's mobile apps to manage your schedule on the go.
- Real-Time Notifications: Receive instant notifications for new bookings or changes, keeping you informed wherever you are.
j. Enhanced Client Experience
- Time Zone Detection: Automatically adjust available times to the prospect's local time zone, reducing confusion.
- Multi-Language Support: Cater to a global audience with support for multiple languages.
In Summary
While Google Calendar is excellent for personal use and internal scheduling, TXF Calendars extends those capabilities to provide a comprehensive scheduling solution tailored for businesses. It enhances client interactions, streamlines sales processes, integrates deeply with CRM and marketing tools, and offers customization that aligns with your brand.
By choosing TXF Calendars, you're not just managing your time—you're optimizing your entire scheduling workflow to grow your business more effectively.